PAINTED POST FIELD &
STREAM CLUB, INC.
CONSTITUTION AND BY- LAWS
ARTICLE I -- NAME
Section 1. The name of this organization shall be PAINTED POST FIELD AND STREAM CLUB, INC.
Section 2. The principal office of this organization
shall be located at
PAINTED
POST,
ARTICLE II --
AFFILIATION
This organization shall be and is hereby affiliated with the Steuben County Federation of
Conservation Clubs, Inc. the
National Rifle Association and the
Pistol Association. The club is subject to the Constitution and By-laws of these bodies in so
far as they affect and prescribe the function of the local club.
ARTICLE III -- PURPOSE
The purpose of this organization shall be to provide a place for constructive recreation for all our
Members and to promote in the community good sportsmanship whether by membership or
educational programs, shooting and outdoor recreation.
ARTICLE IV --
MEMBERSHIP
Section 1. Any citizen of good character eighteen (18) years of age and older is eligible for regular
membership in the club.
Section 2. Membership in this organization shall consist of five (5) classes; Regular, Indoor range key,
Honorary Life, Service, and Associate, as defined in the by-laws.
ARTICLE V -- GOVERNMENT
Section 1. The government of this organization shall be vested in a Board of Directors, Consisting of eight (8)
Directors, the Officers and the Immediate Past President. Said Officers shall be President, Vice President,
Secretary, and Treasurer.
Section 2. The Officers and Directors of this organization shall be elected in a manner prescribed in the By-
laws. The officers shall hold office for a period of one (1) year. The directors shall hold office
for a period of two (2) years, with four (4) elected each year, or until their successors are duly
elected and qualified.
ARTICLE VI – AMENDMENTS
This Constitution may be amended by:
(a) The membership must be
notified of proposed amendments one (1) month prior to a members’
meeting.
(b) Discussion of the proposed amendments
shall take place at the members’ meeting following
the above notification.
(c) Voting on the proposed amendments shall take place at the member’s meeting following step (a).
(d) Amendments
shall be approved by two-thirds (2/3) of the votes cast, including proxy votes.
ARTICLE I -- MEMBERSHIP
Section 1. Any Citizen of good character, eighteen (18) years old or older may hold regular membership in
this organization.
Section 2. All applications shall be in writing and must be accompanied by dues and assessments in
advance for the year.
Section 3. All applications for membership should be sponsored by a Member and all applicants must be
accepted by a majority of the Board of Directors.
Section 4. Membership classes are as follows:
4.1 Regular membership is an annual dues paying member and is entitled to have in their
accompaniment their spouse and children under eighteen (18) years of age.
4.2 Key membership entitles any member of record who is twenty-one (21) years old or older to a
key to the indoor range. This privilege must be purchased in addition to a membership.
Associate memberships may purchase only one (1) key.
4.3 Honorary Life Membership may be proposed for any past or present member to the Board of
Directors. Such memberships are full memberships and generally bestowed because of some
unique or meritorious service to the club.
4.4 Service membership will be extended by the Board of Directors to any club member upon
entry
into active duty service in the armed service of the
are full memberships and will remain in effect until the member returns to civilian life.
4.5 Disabled
Veterans membership applications may be made for a service related disability membership
discount.
Such discounts will be considered at the
discretion of the board.
4.6 Associate memberships
may be offered by the Board of Directors to any organized group that
the
Board believes shares the direction, goals and spirit of the Club, if the Board
feels that
granting
such a membership will be of mutual benefit.
Organizations could include but are
not
limited to conservation and law enforcement groups. Such memberships are limited
memberships
for the individuals involved, insomuch as one full vote by the member listed as
the regular
membership. Individual associate members
may have full use of the outdoor range
while
pursuing the goals of his or her organizations.
Such activities include range time required
for
qualification purposes, maintaining proficiency, etc. Associate members may not extend
range privileges
to guests or family members
Section 5. Any member is entitled to have guest(s) at the club. Any guest(s) must be accompanied by a member
at all times. The member will be responsible at all times for his/her guest(s) actions while on club
property. For any violation(s) by the guest(s), the member may be subject to Article 1, Section six (6)
of these By-Laws.
Section 6. Any member who violates club safety rules or takes action deemed detrimental to the welfare of
the club may have his/her case reviewed by the Board of Directors who will decide upon his/her
continued membership in the club.
Section 7. Voting rights: All Regular, Key, Honorary Life and Service members shall have full voting
rights at membership and election meetings (one vote per membership except in cases where
the member and spouse are both members of the board, shall each have one vote), so long as said
members meet the minimum age requirements of eighteen (18) years of age and are not
excluded by Article II, Section 2 of these BY-LAWS. All Associate memberships will have
one (1) vote only, which shall be exercised only by the delegated representative of the
organization.
ARTICLE II -- DUES
& ASSESSMENTS
Section 1. The annual Dues and Assessments for membership shall be as follows:
Regular membership -- Dues ten dollars ($10.00), Assessments, thirty-five ($35.00): Total $45.00
Senior (62 years
and older) -- Dues ten dollars ($10.00), Assessments, twenty-five dollars
($25.00): Total $35.00.
Key membership – Twenty-five dollars ($25.00), assessment in addition to another class of
membership, (inclusive of those dues and assessments). Key membership will be subject to the
successful completion of the "Indoor Range Safety Course".
Section 2. Beginning October 1st memberships may be sold for fifteen dollars ($15.00), along with a
Regular or Key Membership for the next full year. These will be considered full memberships
except to vote or hold office until the commencement of their full membership term, (January 1
to December 31). This option may be exercised only once.
Section 3. Associate membership to be
determined by “Article I, section 4.6” of these by-laws. Dues
will be
One regular or key membership for the first
member, and Five dollars ($5) for each additional member
Section 4. Disabled Veterans may apply
to the Board of Directors for a service related disability membership discount.
This discount to be determined by “Article
I, section 4.5: of these by-laws.
ARTICLE III -- GOVERNMENT
Section 1. The government of this organization shall be vested in the Board of Directors, consisting of the
Officers and eight (8) Directors, said Officers to be Immediate Past President, President, Vice
President, Treasurer, and Secretary.
Section 2. The Board of Directors shall have control of the property and management of the organization,
subject to the will of the Membership. Funds of the organization shall be withdrawn from the
bank or banks with which they are on deposit by signature of the Treasurer, as directed by the
Board.
Section 3. Vacancies in the Board of Directors or in any office shall be filled by a majority vote of the
Board of
Directors, such appointees to serve the remainder of the year. The
balance of that
term,
if any, will be filled with a one (1) year term at the December elections.
ARTICLE IV -- ELECTIONS
Section 1. Not less than sixty (60) days prior to December’s annual members’ meeting elections, the
President shall appoint, with approval of the Board of Directors, a Nominating Committee
consisting of not less than three (3) members.
Section 2. The Nominating Committee shall, not less than ten (10) days prior to December's annual
election, decide upon and recommend to the members, in the Newsletter, the names of the
candidates for election. At least two (2) persons should be nominated for each office, if
possible.
Section 3. No member of the Nominating Committee shall be nominated for any office by action of the
Nominating Committee.
Section 4. The Nominating Committee shall select nominees for each expiring Directorship to serve for a
term of two (2) years and for each Officership to serve for a term of one (1) year. These
nominees
must be members in good standing.
Section 5. Additional members in good standing may be nominated as Officers and Directors, from the
floor, at the time of the annual election.
Section 6. At the annual election, there will be elected a President, Vice President, Treasurer, Secretary,
and Directors for all open positions.
Section 7. Voting shall be by secret ballot and no member shall cast more than one (1) ballot; valid
proxies shall be accepted. To be considered valid, the proxy must be submitted in writing
prior to the election to the chairman of the Nominating Committee. Proxy ballots must be
in a sealed envelope signed by the member across the seal. Election for each office shall be
by simple majority.
Section 8. The Nominating Committee shall conduct
the elections, soliciting additional assistance as
required. All ballots shall be kept for a period of sixty (60) days.
Section 9. Officers and Directors shall take office at the Board meeting the first Thursday in January and
hold office until duly replaced.
ARTICLE V -- MEETINGS
Section 1. The annual meeting of the organization shall be on the second Thursday of December at the
regular membership meeting.
Section 2. The organization shall hold a regular monthly Board of Directors meeting on the first Thursday
of each month at 7:00 P. M. Membership meetings will be held on the second Thursday of each
month
at 7:00 P.M. at the discretion of the Board of Directors.
Section 3. Special meetings may be called at any time by the order of the President, Immediate Past
President, or by written request of any ten (10) members submitted to either of these officers.
Section 4. At any regular or special membership meeting seven (7) Board of Directors shall constitute a
quorum.
Section 1. The President shall preside over all meetings of the club and also enforce all laws and regulations
of the club. The President shall tender an Annual Report and perform such other duties as may
be
imposed upon him by resolution of the Board of Directors .
Section 2. In the absence of the President, the Vice-President shall act as the President with like authority.
The Vice - President shall also be program chairperson. His duties as chairperson shall be
arrangement of entertainment.
Section 3. The Secretary shall have charge of all records of the club, attend to giving notices, duly record
all activities, keep record of attendance and perform such other duties as are common to
that office. The Secretary shall also be publicity chairperson.
Section 4. The Treasurer shall be responsible for the funds of the club and shall be authorized to pay the
club’s utility bills, (gas, telephone and electric). In addition, the Treasurer is authorized to
disburse petty cash up to and including fifty dollars, ($50.00) for immediate emergency
purposes only. The Treasurer shall recognize bills of petty cash only if incurred by an Officer of
the Board of Directors or Committee Chairperson of an activity requiring funding. Any
expenditure exceeding fifty ($50.00) must be approved by the Board of Directors. The Treasurer
shall at each regular meeting of the club and at such other times as directed by the Board of
Directors make a written report of the receipts and disbursements, showing a current balance on
hand.
The Treasurer shall prepare all financial records for an annual review by the
end of the fiscal year.
Section 5. Each member of the Board of Directors shall attend 75% of the Board of Directors meetings to
keep his active status on the Board of Directors. If a Board member is terminated or resigns,
his vacancy shall be filled as prescribed in these By-Laws, under the Government section.
ARTICLE VII --
COMMITTEES
Section 1. The Board of Directors shall determine the Committees deemed proper and necessary to fulfill
the objective and purpose of the organization.
Section 2. All Committee Chairpersons, Vice Chairpersons and members shall be appointed by the
President, subject to the approval of the Board of Directors.
Section 3. All Chairpersons and Vice Chairpersons of
events and committees must be members in
good
standing.
Section 4. The President shall be an Ex-Officio member of all committees
ARTICLE VIII -- RULES
OF ORDER
Roberts Rules of Order shall govern the proceedings at all meetings of the organization and its
constituent parts except as provided in these By-Laws.
ARTICLE IX --
DELEGATIONS
Delegations or Special Committees shall be appointed by the President, subject to the approval
of the Board of Directors.
ARTICLE X -- AUTHORITY
TO BIND
No member of this organization shall contract or incur any debt or enter into any agreement, or
otherwise obligate this organization, except by authorization of the Board of Directors subject to
the will of the membership.
ARTICLE XI -- POLICY
The operating rules and regulations of the club will be compiled, kept current and posted by the
club Secretary. These operative rules and regulations cover such items not specifically
included in the Constitution and By-Laws, but which have been established by the Board of
Directors.